Privacy Policy

1. Introduction

Welcome to the WILCO CHESS CLUB ("we," "our," or "us"). We are committed to protecting your privacy and handling your personal information with care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

2. Information We Collect

2.1 Personal Information

When you register for an account or use our services, we may collect:

• Name (first and last)
• Email address
• Phone number (optional)
• Date of birth
• Profile photograph (optional)
• USCF ID and/or FIDE ID (optional)
• Chess.com and Lichess usernames (optional)
• Membership type and status

2.2 Coach-Specific Information

If you register as a coach, we additionally collect:

• Biographical information and teaching experience
• Coaching specialties and rates
• SafeSport training certificates
• Availability schedule
• Google Calendar integration (optional)

2.3 Library Usage Information

• Books checked out and checkout history
• Due dates and return dates
• Late fees and payment history

2.4 Automatically Collected Information

• IP address and device information
• Browser type and version
• Pages visited and time spent on pages
• Referring website addresses
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

• Create and manage your user account
• Process membership registrations and renewals
• Facilitate library book checkouts and returns
• Enable coach-student connections and session bookings
• Send event notifications and club announcements
• Communicate about your account or transactions
• Improve our website and services
• Prevent fraud and ensure security
• Comply with legal obligations
• Send newsletters and promotional materials (with your consent)

4. Information Sharing and Disclosure

4.1 Public Profile Information

The following information may be visible to other club members and website visitors:

• Your name and profile photo
• USCF and FIDE IDs (if provided)
• Chess.com and Lichess usernames (if provided)
• Coach profiles (for approved coaches)

4.2 Third-Party Service Providers

We may share your information with trusted third-party service providers who assist us in:

• Email delivery (Resend)
• Image hosting (Cloudinary)
• Payment processing (for future features)
• Website hosting and maintenance
• Calendar integration (Google Calendar)

4.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or to protect our rights, property, or safety.

4.4 We Do Not Sell Your Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit (HTTPS/SSL)
• Secure password storage using industry-standard hashing
• Regular security assessments
• Limited access to personal information by authorized personnel only
• SafeSport verification for all coaches

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Your Rights and Choices

6.1 Access and Update

You can access and update your personal information by logging into your account and visiting the Profile page.

6.2 Email Communications

You can opt out of promotional emails by clicking the unsubscribe link in any email or by updating your communication preferences in your account settings. Note that we may still send you transactional emails related to your account or services.

6.3 Account Deletion

You may request deletion of your account by contacting us at info@wilcochess.com. Please note that we may retain certain information as required by law or for legitimate business purposes.

6.4 Cookies

Most web browsers allow you to control cookies through their settings. However, disabling cookies may limit your ability to use certain features of our website.

7. Children's Privacy

Our services are intended for users of all ages, including minors. We comply with the Children's Online Privacy Protection Act (COPPA). If you are under 13 years of age, you may only use our services with the involvement and consent of a parent or guardian.

Parents or guardians may contact us to review, update, or delete their child's personal information.

8. Third-Party Links

Our website may contain links to third-party websites (e.g., Chess.com, Lichess, USCF). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting a notice on our website or sending you an email. Your continued use of our services after such changes constitutes your acceptance of the updated policy.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

11. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect, use, and disclose
• The right to request deletion of your personal information
• The right to opt-out of the sale of personal information (note: we do not sell personal information)
• The right to non-discrimination for exercising your privacy rights

To exercise these rights, please contact us at the information provided above.